Birthday Party Planner Spreadsheet, Guest List, Budget, Food Calculator, Timeline, Excel and Printable PDF

Coordinate one birthday party from confirmed headcount to helper handoff without juggling separate notes, calculators and checklists. This original digital kit combines an editable Excel command center with four-page US Letter and A4 printable handoffs.

WHAT IS INCLUDED
- 1 Excel workbook: Start here, Dashboard, Guests, Budget, Food plan and Timeline tabs
- 60 invitation-household rows with RSVP and adult/child/toddler counts
- Venue-capacity warning
- 40 budget lines with estimate, actual, committed and payment status
- Editable per-person food and drink assumptions
- 30-step day-of timeline with owner, location and supply handoff
- 4-page US Letter printable guide and helper sheets
- Matching 4-page A4 edition
- Plain-text quick-start and font notice

WORKFLOW
Set the event date, budget and venue capacity. Confirm guest counts, track committed spending, edit the serving assumptions for your real menu, then assign each day-of step to a person and location. CHECK flags make over-capacity, over-budget, negative inputs, missing fields and timeline overlaps visible before you buy or share.

BEFORE YOU BUY
Digital download only; no physical item or customization service. Excel-format .xlsx for desktop use, with no macros or external links. Google Sheets and mobile were not tested. PDFs are print-and-write, not fillable, and do not update from the workbook. The food outputs are starting estimates, not catering or nutrition advice; adjust for menu mix, event length, leftovers, dietary needs, weather and vendor guidance. No invitations, seating chart, payments, tax calculation, vendor booking, reminders or automatic messaging are included.

LICENSE AND DISCLOSURE
One event/household license. Share completed handoffs with event helpers; do not redistribute or resell the blank reusable template. Original OpsFlowTemplateCo design made with AI-assisted code and text. Fictional examples. Automated formula, reopen and rendered-layout checks completed; no physical party, catering review, nutrition review, print test or independent human review claimed.