Secret Santa Organizer Spreadsheet & Printable Gift Exchange Kit

Run a Secret Santa exchange from signup to gift day with one host-controlled system for preferences, assignments, conflicts, budgets and readiness.

This original digital kit includes an editable Excel workbook plus coordinated US Letter and A4 print pages. The host enters assignments manually; the workbook checks the plan before names are shared.

THE EXCEL WORKBOOK INCLUDES

- Dashboard for active participants, assignments, questionnaires, conflict rows, budget totals, gift readiness and exchange dates
- Participant list for household/team, preferences, avoid-list, budget and questionnaire status
- Assignment table for giver, recipient, gift idea, estimated/actual spend, ready/delivered status
- Automatic checks for self-assignment, duplicate recipients, same household/team, missing participants and budget overage
- Event and handoff deadlines plus a host action checklist
- Eight invented participants and assignments so you can see the workflow before replacing them

THE PRINTABLE PACK INCLUDES

- Quick-start page
- Participant questionnaire
- Host setup and rules
- Host-only assignment worksheet
- Individual gift plan and budget
- Exchange-day host checklist
- US Letter and A4 PDF versions

IMPORTANT LIMITS

- Digital download only; no physical item is shipped
- The workbook does not randomize names or securely reveal assignments
- It does not send email, text messages or invitations
- Anyone with the workbook can see the full assignment list; keep it host-controlled
- Designed for up to 30 participants
- Requires Microsoft Excel for the checked workbook experience
- Google Sheets may alter some formatting; Apple Numbers is not supported
- Print PDFs are designed for handwriting and are not fillable forms
- No physical print or live-event test was performed

The product was created with AI assistance for drafting, layout and formula development. The workbook was checked for formula errors, tested with changed inputs and visually rendered. Preview names are synthetic.

Personal or internal group use only. Do not resell, share or redistribute the files.